The production of our Neighbourhood Plan is being led by a Steering Group which is made up of members of the community including local residents and members of the Parish Council. It is a Sub Committee of the Parish Council working through the Council’s Planning Committee. As such it is governed by the normal rules affecting Parish Council Committees and their members. Its meetings are open to the public and usually take place in the Council Chamber at 7pm on the evening of the first or second Monday in each month.
As well as managing the production of the Neighbourhood Plan, a key part of the Steering Group’s responsibility is to ensure that the greatest possible consultation takes place with the community, so that the final plan is genuinely shaped by local residents and represents their views. It is doing this by arranging community events, consultations and surveys and, of course, through this website. The Steering Group will also need to iron out any conflict between different views, and to make sure that our plan is realistic and robust.
To ensure good practice and transparency, written Terms of Reference have been agreed for the Steering Group, which it has to adhere to throughout the process. Amendments to these Terms of reference were agreed by the Steering Group in December 2014 and have been submitted to the Parish Council for approval. When approval has been received, the updated Terms of Reference will be posted. Members of the public are always welcome to attend meetings of the Steering Group which take place in the Council Chamber in The Avenue, Lightwater. The agenda is published on the Parish Council notice boards in Windlesham at least three full working days before each meeting. Decisions may only be taken on matters included in the agenda.
To see the minutes of previous Steering Group meetings, click on the links below. The link is created after the minutes have been approved at the following meeting.
2 Apr 2014; 7 May 2014; 9 Jun 2014; 14 Jul 2014; 4 Aug 2014; 8 Sep 2014; 13 Oct 2014; 3 Nov 2014; 8 Dec 2014; 12 Jan 2015; 9 Feb 2015; 9 Mar 2015;11 May 2015; 13 Jul 2015; 12 Oct 2015; 9 Nov 2015; 1 Feb 2016; 7 Mar 2016; 4 Apr 2016; 9 May 2016; 13 Jun 2016; 20 Jul 2016; 5 Sep 2016; 14 Nov 2016; 16 Jan 2017; 06 Mar 2017; 08 May 2017; 04 July 2017; 04 Sep 2017; 06 Nov 2017; 22 Jan 2018; 04 Jun 2018; 05 Jul 2018; 07 Jan 2019.
Future meetings of the Steering Group will take place on the following dates. The agenda and minutes will be available to view for the following meetings when links are visible:
Next meeting date is TBC
The Steering Group has established a Working Group to deal with the different aspects of the Plan. It is the role of this group to: help identify what the main issues are; research the background to the issues; gather evidence to prove the issues; consider possible approaches to deal with the issues; consult with local residents and businesses and other stakeholders; canvass the community as a whole for their views; and to draft the sections of the Plan. In order to produce a consistent approach to the issues and the production of the policies to be included in the Plan, guidelines on how the Working Group is expected to operate have been produced. Meetings of the Working Groups are informal and not open to the public.
The Working Group has three areas to address:
The Built Environment. This will deal with issues related to: Housing; Retail; and Employment.
The Natural Environment. This will deal with issues related to: the Rural Economy; Conservation; and the Green Infrastructure (ie parks and gardens, natural and semi-natural green space; green corridors; outdoor sports facilities; amenity green space; children’s play areas; allotments and community gardens; and wildlife corridors.
Amenity & Infrastructure. This will deal with issues related to: the Physical Infrastructure (ie roads & public transport; water supply; utility services; sewage treatment; land drainage; and waste disposal); and the Community Infrastructure (ie Health & Social Services; Nurseries; Schools; Further education; Children’s Centres; Community Halls; Churches; Cemeteries; Supported Accommodation; Theatres; and Indoor Sports facilities.
Working Group members will be involved in researching and collating all the evidence that has been gathered to support the content and policies to be included in our Neighbourhood Plan.
Minutes from meetings of the Joint Working Group can be seen here.